Are you storing your documents properly? Depending on the industry, state and federal laws require securely retaining records for a prescribed number of years until they can be destroyed. These include medical records, tax forms and returns, and employee personnel files. Here are some tips to get you started organizing your document storage space.
Important Order
You will possibly need to access a document in the future, so it is important to have a storage location close to your offices. Make sure to organizeand box documents by type and label them by type and year generated. Put the boxes with the oldest information at the back of the unit, and then stack boxes in front with more recent information. This is to avoid unpacking the whole unit to access recent information that is more likely to be asked for.
Stay Dry
Keeping documents dry is one of the most important parts of preserving documents. Make sure that all papers are completely dry before being boxed. Then, stack boxes on pallets. Using climate controlled storage units will reduce the chance of humidity damaged papers.
Following these tips will help you store documents and records neatly and efficiently. You can clear space out in your offices for current business when you take advantage of a document storage unit.
Find out more about document storage in Durham at our website.
Important Order
You will possibly need to access a document in the future, so it is important to have a storage location close to your offices. Make sure to organizeand box documents by type and label them by type and year generated. Put the boxes with the oldest information at the back of the unit, and then stack boxes in front with more recent information. This is to avoid unpacking the whole unit to access recent information that is more likely to be asked for.
Stay Dry
Keeping documents dry is one of the most important parts of preserving documents. Make sure that all papers are completely dry before being boxed. Then, stack boxes on pallets. Using climate controlled storage units will reduce the chance of humidity damaged papers.
Following these tips will help you store documents and records neatly and efficiently. You can clear space out in your offices for current business when you take advantage of a document storage unit.
Find out more about document storage in Durham at our website.